SECTION 1 – WHAT DO WE DO WITH YOUR INFORMATION?
This web site is a free service provided by the American Head and Neck Society (AHNS), a 501c6 organization incorporated in Washington D.C. ahns.info (“the site”) and any related specialty sites or subdomains do not collect personally identifiable information from most visitors. Only users who wish to receive materials, newsletters, contact or join AHNS, or attend a meeting are even asked to provide personally identifiable information,. In only that case do we use personally identifiable information, and the use is strictly limited to conducting communications with the user or to provide the requested materials. When you browse our site, we also automatically receive your computer’s internet protocol (IP) address and other non-personally identifiable information that helps us learn about your browser and operating system. Email marketing: With your permission, we may send you emails about our Society, including but not limited to updates on our activities, research opportunities, and meeting updates. You may use the Newsletter Sign Up form to opt-in to these messages.
SECTION 2 – CONSENT
How do you get my consent? When you provide us with personal information to make a payment, register for a meeting, apply for membership or sign up for an opportunity, we imply that you consent to our collecting it and using it for that specific reason only, which may include future communications about that event or membership. If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no. How do I withdraw my consent? If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at anytime, by contacting us at email@example.com or mailing us at: AHNS 11300 W. Olympic Blvd, Suite 600, Los Angeles, CA, 90064. We also support unsubscribing from our marketing emails per CAN-SPAM regulations. The link to unsubscribe appears at the bottom of each email.
SECTION 3 – DISCLOSURE
We may disclose your personal information if we are required by law to do so or if you violate our Terms of Service.
SECTION 4 – AHNS
Your data is stored through AHNS’s data storage, databases and the general AHNS web application. We store your data on a secure server behind a firewall. Payment: If you choose to make a payment via the AHNS web site, then AHNS stores your credit card data only as long as is necessary to complete your purchase transaction. It is encrypted through the Payment Card Industry Data Security Standard (PCI-DSS). After that is complete, your purchase transaction information is deleted. All direct payment gateways adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.
SECTION 5 – THIRD-PARTY SERVICES
SECTION 6 – SECURITY
To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed. If you provide us with your credit card information, the information is encrypted using secure socket layer technology (SSL) and stored with a AES-256 encryption. Although no method of transmission over the Internet or electronic storage is 100% secure, we follow all PCI-DSS requirements and implement additional generally accepted industry standards.
SECTION 7 – COOKIES
SECTION 8 – AGE OF CONSENT
By using this site, you represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use this site.
SECITON 10 – REFUNDS
Membership Dues and Application Fees are non-refundable. Meeting Registration fees may be refunded less an administrative processing fee if the registration is cancelled prior to the deadline stated in the meeting Advance Program and on the online registration system. Cancellations after the deadline must petition the meeting program chairs for any refunds. If you are approved, then your refund will be processed, and a credit will automatically be applied to your credit card or original method of payment, within a certain amount of days. Late or missing refunds (if applicable) If you haven’t received a refund yet, first check your bank account again. Then contact your credit card company, it may take some time before your refund is officially posted. Next contact your bank. There is often some processing time before a refund is posted. If you’ve done all of this and you still have not received your refund yet, please contact firstname.lastname@example.org for assistance.
QUESTIONS AND CONTACT INFORMATION
If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact our Privacy Compliance Officer by mail at re: Privacy Compliance Officer, American Head and Neck Society, 11300 W. Olympic Blvd, Suite 600., Los Angeles, CA 90064